Licensed Software Records

For each software application you want to track licenses for, you must create a licensed software record in Jamf Pro. These records allow you to store the number of licenses owned and the software titles that count toward each license (called “software definitions”). They also allow you to store detailed license and purchasing information in Jamf Pro.

Each time a computer submits inventory to Jamf Pro, the software titles on the computer are compared to the software definitions in each record. If they match, the computer counts toward the number of licenses in use.

To monitor license compliance on an ongoing basis, you can enable email notifications for a licensed software record. This allows email notifications to be sent to Jamf Pro users when the number of licenses in use exceeds the number of licenses owned. (For information on setting up an SMTP server from which to send email notifications and enabling email notifications for a Jamf Pro user account, see Integrating with an SMTP Server and Email Notifications.)

Licensed software records also allow you to determine whether a license supersedes or is superseded by another license in Jamf Pro. For example, you may have licenses for Adobe Illustrator and Adobe CS 5.5 Design Standard, both of which contain Adobe Illustrator. The licenses for Adobe Illustrator will not be counted toward the licenses for CS 5.5 Design Standard even though CS 5.5 Design Standard contains Adobe Illustrator. Viewing the licensed software record for Adobe Illustrator would show that the licenses are superseded by CS 5.5 Design Standard. Alternatively, viewing the record for CS 5.5 Design Standard would show that the licenses supersede Adobe Illustrator.

There are several ways to create a licensed software record in Jamf Pro. You can manually create the record, use a licensed software template available in Jamf Pro, or upload a licensed software template obtained from Jamf Nation. All licensed software templates have predefined software definitions.

Software definitions can be based on one of two items: the name and version number of each application, font, and plug-in, or the software identification (SWID) tags associated with each software title. For more information on SWID tags and how they are useful for tracking licensed software with Jamf Pro, see the following Knowledge Base article:

Software Identification Tags and Tracking Licensed Software

Requirements

To create a licensed software record based on SWID tags, the software you want to track must have a SWID tag associated with it and the SWID tag must be in Jamf Pro database.

Note: Jamf Pro collects SWID tags from a computer each time the computer submits inventory. SWID tags are not listed in a computer’s inventory information in Jamf Pro, but they are stored in Jamf Pro database for use with licensed software.

Manually Creating a Licensed Software Record

  1. Log in to Jamf Pro.

  2. Click Computers at the top of the page.

  3. Click Licensed Software.

  4. Click New images/download/thumbnails/16442160/Icon_New_Button.png .

  5. Use the General pane to configure basic settings for the licensed software record.
    To enable email notifications, select the Send email notification on violation checkbox.

  6. Click the Licenses tab and add license and purchasing information:

    1. Click Add images/download/thumbnails/16442160/Icon_Add_Button.png .

    2. Specify information about the license, including the license type and license count.

    3. (Optional) Click the Purchasing Information tab and enter purchasing information.

    4. (Optional) Click the Attachments tab and click Upload images/download/thumbnails/16442160/Upload_icon.png to upload an attachment.

    5. Click Save.

    6. Repeat steps a through e to add more license and purchasing information as needed.

  7. Click the Software Definitions tab.

  8. To specify software definitions based on applications, fonts, and plug-ins, do the following:

    1. Choose “Applications, Fonts, and Plug-ins” from the Software Definitions Type pop-up menu.

    2. Click Add images/download/thumbnails/16442160/Icon_Add_Button.png for the item you want to add.

    3. Specify a name, connector (“is” or “like”), and version number using the fields and pop-up menu provided.

    4. Click Save .

    5. Repeat steps a through d to specify additional software definitions as needed.
      The items you added are displayed in a list.

  9. To specify software definitions based on SWID tags, do the following:

    1. Choose “Software ID Tags” from the Software Definitions Type pop-up menu.

    2. Browse for and choose a reg ID.

    3. Add a SWID tag by clicking Add images/download/thumbnails/16442160/Icon_Add_Button.png . Then browse for and choose the SWID tag you want to add.

    4. Select the activation statuses you want to include in the software definitions.

  10. Click Save.

Creating a Licensed Software Record From a Template

  1. Log in to Jamf Pro.

  2. Click Computers at the top of the page.

  3. Click Licensed Software.

  4. Click New From Template.

  5. Click the licensed software template you want to use.

  6. Use the General pane to change or configure basic settings for the licensed software record.
    To enable email notifications, select the Send email notification on violation checkbox.

  7. Click the Licenses tab and add license and purchasing information:

    1. Click Add images/download/thumbnails/16442160/Icon_Add_Button.png .

    2. Enter information about the license, including the license type and license count.

    3. (Optional) Click the Purchasing Information tab and enter purchasing information.

    4. (Optional) Click the Attachments tab and click Upload images/download/thumbnails/16442160/Upload_icon.png to upload an attachment.

    5. Click Save.

    6. Repeat steps a through e to add more license and purchasing information as needed.

  8. To view or edit software definitions, click the Software Definitions tab and make changes as needed.

  9. Click Save.

Uploading a Licensed Software Template

You can create a licensed software record by uploading a licensed software template obtained from Jamf Nation. Licensed software templates are available in Jamf Nation at:

https://www.jamf.com/jamf-nation/third-party-products/files/licensed-software-templates

  1. Log in to Jamf Pro.

  2. Click Computers at the top of the page.

  3. Click Licensed Software.

  4. Click Upload and upload the licensed software template.

  5. Use the General pane to change or configure basic settings for the licensed software record.
    To enable email notifications, select the Send email notification on violation checkbox.

  6. Click the Licenses tab and add license and purchasing information:

    1. Click Add images/download/thumbnails/16442160/Icon_Add_Button.png .

    2. Enter information about the license, including the license type and license count.

    3. (Optional) Click the Purchasing Information tab and enter purchasing information.

    4. (Optional) Click the Attachments tab and click Upload to upload an attachment.

    5. Click Save.

    6. Repeat steps a through e to add more license and purchasing information as needed.

  7. To view or edit software definitions, click the Software Definitions tab and make changes as needed.

  8. Click Save.

Related Information

For related information, see the following sections in this guide:

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